• 5 Effective Techniques for a Successful Video Interview

    5 Effective Techniques for a Successful Video Interview

    If you haven’t participated in a video interview before on either side of the camera, it can be slightly intimidating the first time with nuances abound. And playing the role of “interviewer” is crucial: you need to keep-up the energy of the Q&A while engaging with your subject, as well as ensure you’re extracting the soundbites and concise messaging you need to create engaging video content. With hundreds of video interviews under my belt – both as camera operator and as the actual interviewer – I want to provide five simple yet effective tips for this crucial role. Use these techniques on your next video project and you’ll be on your way to becoming the next Edward R. Murrow in no time.

    Tip #1: Be Prepared

    This may seem obvious, but all-too-often interviewers are reliant on the bulleted list of questions they’ve hastily typed-up the day of the actual interview. The list of interview questions should be as intentional as the rest of the video project. Be truly methodical and ask yourself: what am I trying to achieve with the interview of this specific person? Where does this person fit into the big-picture or puzzle of what I’m creating with this video project? And what do I hope to capture from said interviewee? Then, work backwards to create your list of questions. The obvious should be the applicable “who,” “what,” “where,” and “when.” Once you have those in the can, your preparedness can help provoke the most important “why” and “how” responses. Being prepared allows you to be nimble during the actual interview, asking the ever-important follow-up question and diving deeper to capture the meat of the matter. Ultimately, you should know exactly what you’re looking to capture during the interview – your path or trajectory – before the interview even starts.

    Tip #2: Turn Off Your Cell Phone

    With all the production gear in the room – bright lights, overhead microphone, tripods, and multiple cameras – there’s already a plethora of distraction (and possible angst) for your interviewee. Your second job to being prepared is to be friendly and inviting to your interviewee. You need to be receptive and engaged, inspiring confidence as a confidant. A subtlety direct way to show your interviewee that you’re here for one reason only – the interview – is to visibly turn off your cellphone. And then invite the interviewee to do the same! Your video camera operator will be grateful as well: not many things are more disruptive than having a cellphone chime-in during a very evocative soundbite of the interview.
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    Tip #3: Smile and Nod

    Now that you’re prepared and conducting the interview, you’ll need to be engaged with your interviewee start-to-finish to keep the energy up (trust us, it can be draining under the lights at the center of attention). The most effective way to do this is to have eye-contact with your interviewee, and then smile and nod throughout the interview. The compassion will relieve any stress from the interviewee, allowing him or her to relax into the interview situation and speak with authenticity and elegance. Your smile and nod technique is especially important when the interviewee speaks a soundbite you’re confident you’ll use in the final edit (see Tip #1). The interviewee will notice the cue that you’ve become extra excited to the response, and likely the interviewee will provide more detailed and poignant insight into the topic. A win-win for everybody.

    Tip #4: Keep Quiet, Listen and Linger

    This tip is threefold: first, pose your question and then keep quiet as the interviewee responds. Don’t agree (or disagree) with the response by way of audio expressions. No “rights” or “huhs” or “hmms” or “of courses” or anything of that nature. An interview is not a conversation. That audio will be picked up by the microphone and can be cumbersome to edit around in post-production. Second, literally listen to – and understand what – the interviewee is actually saying. Pay attention and make mental notes of the talking points, checking-off the prepared list in your head (see Tip#1). Lastly, when it seems the interviewee has completed his or her thought/sentence, linger an extra few seconds before moving on to the next question. This may initially seem awkward, but it’s very helpful from an editing perspective to have the clean client soundbite. Additionally, that extra few seconds of pause may spur the interviewee to continue speaking – hopefully unearthing more interview “gold.”

    Tip #5: Ask for Perspective

    Yes, you are the Master of your Interview Universe. You’ve prepared, conquered the path, and have conducted yourself accordingly to achieve interview greatness. But what if you missed something? Essentially, in the room you are the closest person to the project’s goals and objectives, but because you’re so focused on the big picture, you might inadvertently overlook capturing a key piece of information – that soundbite nugget that can bring your project from good to excellent. You have at least two big resources at your disposal: the interviewee and the camera operator. Always ask the interviewee at the end of your interview: “Is there anything else you’d like to add or anything you think I’ve missed?” It’s likely the interviewee will respond “no,” but every so often you’ll garner a really unique response or perspective on the topic. And with the camera operator (and as with any good video producer), he/she will be “editing” or constructing the story in his/her head throughout the interview. Video producers are attuned to this, so it’s always worth asking if there’s anything that would be beneficial to capture from an editor’s perspective.

    Round-up

    Keeping these five simple yet effective techniques in mind will help ensure the success of your next video project. You camera operator and subject matter expert will both thank you, you’ll have captured amazing messaging, and you can add another skillset to your professional resume.

    If you’re looking to achieve more with your video content, drop us a line via the form below!



     

  • VW Must Drive the Discussion Immediately

    This week Volkswagen will try to react to its tremendously damaging emissions scandal with the effectiveness of an airbag, and hopefully one that’s been approved by the regulators. The company has a new CEO – the former one ousted recently for rather obvious reasons – and has lots of explaining to do. While addressing what’s already being asked will be the priority, the company needs to be proactive and must communicate to their shareholders, customers and employees, all of whom have allegedly been deliberately deceived. Those key constituents trusted VW to deliver on its promise, and they failed, and more than ever they need to hear from Volkswagen. I’m encouraging the company to get ahead of the pile of ash and deal with the topic while the burn is still underway, and here are a few specific suggestions as to how Volkswagen should move forward:

    First, shareholder value is based on integrity, and immediately the organization needs to issue a statement of confidence from the new CEO. The content needs to be deep – deeper than what has been shared to date – and it needs to be sincere. The commitment is to address the immediate issue and then be forward-looking in regard to maintaining a standard that supporters expect. The first step is to get the leader’s message to the world, and to work smartly and quickly in the very practical spirit of stabilizing the downward spiral of the stock.

    Second, the loyal VW customers – who are many, as Volkswagen has among the most loyal customer bases in the entire global automobile industry – need transparency. In the spirit of avoiding a lifetime of owner regret, they need to know the details and, specifically, how long the wrong-doing has occurred. As a result of this scandal VW will lose many current and potential customers in the coming months and years, but they need to hang on to the loyalists, many of whom could jump to other brands if they learn they’ve been unknowingly damaging the global environment for a prolonged period of time. (Think of the typical committed recycler – VW needs a save right now or they won’t win these customers back.)

    Third, more than ever the company needs to leverage all of its communications channels to reach their key audiences. They need a centralized messaging strategy – and a campaign that will heal wounds and again capture customer interest. They need to invest to be certain their position is accurately conveyed in both traditional and social channels, and they need to be broad in their approach to be sure their message saturates the market. They need to drive the message, rather than having others drive the message in the absence of clear action on their part.

    Fourth, the company needs to pivot and communicate with their employees and partners who work with the organization to develop the product. These partners need to have faith in their company, and they need to be part of the solution – a singular voice that communicates confidence across all channels. They need to believe in what they are doing daily, and they need to be encouraged to share their perspective with anyone who will listen. They need to be empowered to be ambassadors of the brand, and the company needs to appreciate the power of a singular, confident employee base.

    Finally, no matter what Volkswagen chooses to do, they need to act fast. (Fast, like, yesterday!) No organization recovers from such a crisis while letting the market dictate the discussion. The decision-makers need to move quickly in the spirit of saving the company’s brand equity. As is the charge all along the way in marketing a product or service, VW needs to identify their key audiences and reach them with powerful messages, or they may never come back.

    What am I missing? What do you think Volkswagen should do?

  • Matter Communications Expands Studio-C Amid Rising Demand for Content Creation

    Key Hires Bring Added Talent and Expertise to Award-Winning Creative Services Group

    (Newburyport, MA) – Sept 22, 2015 – Matter Communications, an award-winning PR and social media firm with in-house creative services and search marketing groups, today announced two key additions to its Studio-C team to keep up with market demand. The creative group, which produces compelling video as well as graphic and web design and development, has achieved considerable growth since its creation, developing rich content for social media channels, web sites, and marketing and PR campaigns.

    “Content marketing has been a key awareness and sales driver for Lojack,” said Scott Manchuso, Senior Director Product Marketing, LoJack Corporation. “Matter has consistently armed us with quality, engaging content that is highly informative and interesting for our key audiences.”

    Businesses like LoJack and others are investing in the development of original content because it drives sales and boosts engagement. In fact, PQ Media reports that the US spend on content grew 13 percent to $26.5 billion in 2014. The addition of two key creative services professionals will ensure that Matter is well-positioned to capitalize on this growing industry trend.

    Joining the company is Matthew Milewski, a video production specialist most recently working at Wayfair.com, where he was involved in all aspects of Wayfair.com’s video needs as well as those of JossandMain.com. At Matter, Milewski will bring his expertise to all types of video projects, from customer testimonials, event recaps to product explainers and company overviews.

    Also joining Matter is Joshua Greenblatt, an accomplished graphic designer who has worked with companies ranging from Compuware to DemandWare, as well as consumer-facing companies. At Matter, Greenblatt will help clients bring their branding to life in a visual way through web site design, logos, collateral and the like.

    “The content creation services provided by Studio-C have proven to be a key part of our overall service offering to clients,” said Scott Signore, CEO and founder of Matter. “As the demand for video, graphic design and web design continues to increase, we’re pleased to add talented resources to the team to meet that demand and allow our PR teams to integrate creative into effective, surround-sound campaigns.”

    Matter Communications is one of the fastest-growing public relations and social media firms in the country that has won five ‘Agency of the Year’ accolades in the past two years. This news also comes on the heels of Matter’s recent announcement that it was honored as one of Massachusetts’ best employers in The Boston Globe’s annual Top Places to Work magazine.

    About Matter Communications

    Headquartered north of Boston in Newburyport, Massachusetts, with offices in Providence, Rhode Island, Portland, Oregon, Boulder, Colorado and Boston, Matter Communications executes creative, results-driven public relations and social media programs on behalf of clients across the U.S. and Europe. Matter maintains a broad portfolio of clients in high-technology, consumer-technology and consumer markets – including, among many others, Akamai, FootJoy, Harris Corporation, Lexar Media and Verizon Wireless.

    Founded in 2003, Matter’s PR services include company and product launches, product reviews, analyst and media relations, social media, crisis communications and thought leadership programs. The company offers an in-house creative services group, as well as a search marketing team. For more information, please go to http://live-matter-now.pantheonsite.io or visit the PR Whiteboard blog.

    Media Contact

    Parry Headrick
    VP of Marketing and Communications
    [email protected]
    978-518-4547

  • In-house Creative Team is a PR Agency’s Secret Weapon

    Our PR and social media agency has enjoyed the many benefits of having a full-service, award-winning creative team in-house. In fact, that group is growing like gangbusters and doing great work for clients like LoJack, as you can see here.

    In many ways our creative services team, Studio-C by Matter, is our PR agency’s secret weapon.

    First, an in-house creative team consisting of graphic designers and video producers gives our public relations pros the opportunity to customize our pitch decks, and complement our new business effort with powerful imagery that best communicates our recommendations. In addition, it gives prospects a first-hand preview of our outstanding creative capabilities, enabling them to think holistically about PR campaigns.

    Second, the creative team’s energy and effort add to the agency’s top and bottom line. In either a project or ongoing capacity, the creative revenue supplements our PR and social media revenue, and directly contributes to the agency’s success. Many clients choose to put aside a modest retainer for creative projects that can be deployed with traditional media outreach to improve coverage and better bring their news stories to life. Most media outlets are hungry for original creative content, and jump at the chance to include it in their coverage.

    Third, in a media world where original content is king, an enterprising creative services team can fuel the fire by “manufacturing” news during times when clients aren’t announcing new products or services. Having the opportunity to plug the gap between news cycles with a content-rich infographic or a powerful explainer video is an enormous help to any communications team. Slow on the news front? No sweat: we’ll make some news that adds value to key audiences.

    Fourth, an in-house creative team attracts non-clients and provides the opportunity to convert them into PR and social customers. It’s a new channel into the agency, and allows the opportunity to “get-to-know” team members who execute core communications programs, which often results in an AOR relationship on the PR side. Clients tell us it’s a huge benefit to have creative and PR under the same roof, versus having to cobble together disparate vendors and having to re-explain the company’s goals to different people.

    And, finally, any in-house creative team is able to embrace the agency’s own website and marketing collateral in the spirit of being certain that it is engaging and fresh. Having a group dedicated to being quality control on agency-wide initiatives is an enormous ancillary benefit of having a creative team in house.

    If your agency doesn’t have an in-house creative studio, ask them why not. And then give me a buzz.

  • IgniteBoulder: Matter Communications' Top 3 Speakers

    Last Thursday, hundreds of people packed the Boulder Theater to attend the 27th installment of IgniteBoulder. What is Ignite and how does it work? Once every few months, a group of everyday people – not professional speakers – come together to give a series of five minute talks about whatever their “geeky passions” may be, with only a slideshow of images to accompany them. The audience has no idea what the talks will be about, and once the slides start, they don’t stop; it’s a truly energetic experience where there’s a chance you’ll laugh and cry by the night’s end.

    We loved every minute of the show, and while all the speakers were great, here’s our top three:
    1. Michelle Archuleta Ph.D., Broad Institute
    Michelle asked the crowd “Why can’t we use mathematics to cure the problem of cancer?” A data scientist, she passionately shared the story of her grandmother’s battle with colon cancer and how it inspired her to use her mathematical background to contribute valuable research to the bioinformatics, cancer biology and medical fields.
    2. Anand Sharma, Huggy Bear Clown
    Anand was the first, and only, speaker to go on stage with a red clown nose. He greeted the crowd by singing a silly song which we can only presume is called “There’s a hold under my nose,” which made much more sense once he went on to explain that he volunteers as a clown at hospitals for children and seniors. He helps people by making them smile, including the audience from the event.
    3. Kevin Hotaling, Rooster Mkt
    Property rights: sounds like a dry subject, right? Well Kevin managed to captivate the audience, noting how “no two countries who have a McDonald’s have ever waged war with one another.” When the talk was finished, the audience found a new respect for property rights – and McDonald’s.

    To all those in the Boulder area, we encourage you to check out the next Ignite event! You’re bound to learn something and have fun in the process.

  • 5 Tips for Maintaining Work Life Balance in PR

    It’s no secret—managing work, relationships, and extracurricular activities can be a challenge. From the responsibilities at work to maintaining relationships with your friends and family, you have a lot on your plate. While it may seem impossible to “have it all,” there are ways to manage your time so you can live a happy, balanced life. Here are five tips to help maintain a healthy work life balance:

    1. Be Present

      One of the most important things people can do in their careers is be present and focused. As simple as this sounds, this can be a difficult skill to master. With the distractions of technology and the pressure to get more done quicker, it can be easy to feel overwhelmed and a bit scatterbrained. However, if you can focus your energy on each task at hand, you will be able to complete assignments quicker and more efficiently.

    2. Set Realistic Goals and Expectations

      In order to maintain a healthy work life balance, it’s important to set realistic goals and expectations. This will help you prioritize assignments and manage your time wisely. I make a list each morning of the day’s tasks and then prioritize them. By mapping out my day, I can ensure that I complete the high-priority tasks first and don’t leave any outstanding items.

    3. Make Time for Personal Activities

    4. As busy as we are, it’s important to make time for family, friends, and activities that we enjoy. Scheduling time for relationships and hobbies outside of work will help you recharge and feel refreshed. Matter offers extracurricular activities for its employees, including basketball, yoga, and running club. Shooting hoops or going for a run with my coworkers always helps relieve the stress of the day and helps me come back to the office feeling refreshed and ready to tackle the rest of my day.
    5. Unplug

      Technology has made our lives easier in many ways, but it has also created expectations of constant accessibility. While it’s imperative to complete work assignments, it’s also important to unplug after work and enjoy the moment. Eat dinner away from your phone. Take a walk. Read a book. If you need to check work emails, schedule time to do so rather than constantly looking at your email or phone. It’s important to make time for your life outside of work so you can be happier and more focused at work.

    6. Work Smarter, Not Harder

      One of the keys to maintaining a healthy work life balance is to understand the difference between working harder and working smarter. The goal should be to work more efficiently, not necessarily harder. By taking the time to prioritize tasks and think strategically on the best course of action, you can actually save time and energy. It’s not about squeezing in the most tasks in your day; it’s about simplifying how you work, doing things faster, and generating more results.

    Work-life balance means something different to everyone and it’s important to find the balance that’s right for you. How do you maintain a healthy work life balance?

  • Tips on How To Not Only Survive – But Thrive – at a PR Agency

    Tips on How To Not Only Survive – But Thrive – at a PR Agency

    I have worked in PR my entire career, but I just started working as an account executive at a PR agency for the first time a couple months ago. The reason why I bring this up is because I thought I had experienced everything there is about PR, but in actuality I still had a lot to learn.

    Don’t let that scare you though because working for an agency is a gratifying experience. Agency life brings more opportunities for collaboration, client experience and a social environment that is better than most workplaces. With all that being said though, it’s not easy. In the day-to-day agency life you will be confused at times, frustrated on other days and stress will definitely creep in from time-to-time.

    However, based on my ever-growing experiences I wanted to share the following tips that will help make you adjustment period to agency life a little bit smoother:

    1. Keep a updated “to do” list
      This has saved me on multiple occasions. I create a task for almost every single thing I have to do. And every time I create a task, I state what the deadline is, who the client is and include any helpful notes that will help me complete the task.
    2. Don’t take the word “no” too personally
      Unless you know some magic formula that can influence media members, you probably are going to hear some “no’s” from reporters from time to time. When this does happen, stay positive and objective. If the reporter is even very brief or impolite, remember they are really busy and have tight deadlines. If possible, try to determine why they turned your story down, and tailor your next pitch to them accordingly.
    3. Non-work-related activities are vital to getting rid of your stress
      Like I stated earlier, agency life can be very demanding and stressful. Competing client demands, tight turnarounds, crises and unrealistic expectations can sometimes but you over the edge. This is why you need other outlets to counteract this stress. Everyone has their individual hobbies, myself, I am more of a golf and outdoor guy, but the point is you need to keep busy outside of work too. It will help you relieve stress and make you a more productive employee.

    The last thing I will say too is to never hesitate asking questions because trust me you will have them. Other than that, hope some of these tips help you as you start out on your own PR agency journey, and good luck!

  • What I Learned at Boulder PR Firm Matter Communications

    “Wow, this place was awarded among ‘Best Places to Work’ five times in a row, TOO!?” I thought to myself as I applied for a position at Matter a little over three months ago. Could I really begin my Public Relations career at my dream agency? Coming out as a college graduate, it’s hard to be too picky when it comes to your first real job – but if I could have picked a place to start, it was Matter Communications.

    Lo and behold – three months later, I can now reflect back on my amazing time here at Matter and all that I have experienced in a short amount of time. Here are a few things that I believe set Matter apart from the pack:

    The People

    I never knew it was possible to feel like you know someone without ever having met them – especially in an agency that has five separate offices across three different time zones. While it’s different when it comes to coordinating schedules, it’s awesome to be able to have such a large company, yet feel so close to your teams. Our new Boulder office has already had many visitors come through from other offices – something that’s encouraged and practiced throughout the year among all the offices.

    The Culture

    While the Boulder office is still brand new and people who moved here from our main office in Newburyport are still adjusting to new life, we still make it a point to have fun and relieve stress whenever we can. Grabbing dinner and drinks after a long work day? Yep! Going to a Broncos game? You bet! Skydiving?? Okay, not skydiving. But, maybe one day…

    The Knowledge

    The amount of experience and pure skill that everyone possesses at Matter, whether having 15 years of experience or 1, is remarkable. Everyone just has those special qualities you need to be successful not only in a public relations, but in an agency. You can rest easy knowing that everyone around you is great at what they do, and can count on the expertise of your colleagues to be dependable and rock-solid – things I think that’s that makes Matter stand out.

    Can you ever truly be ready for life in the real world? Maybe. But being a part of a company that genuinely cares for its clients and employees in ways that I didn’t think were possible before I started working here, as well as being around great people, definitely helps to adjust. It’s been awesome seeing this company grow just in the short time I’ve been here, and I’m excited to be on this ride to see where it goes.

  • Pilgrimage to Portland

    Traveling from time to time is something you sign up for when making the choice to pursue a career in video production. It can be very exciting at times; getting to check out new places that you otherwise might never think of visiting. And although video production is a creative field, there are certainly those other times when the required tasks during the trip aren’t as artistically refreshing as one might hope.

    Last week I got to visit the Matter office in Portland, Oregon for the first time. Among my list of tasks were to take headshots for all of our staff, shoot some office B Roll, and give an overview presentation of Matter’s in-house creative services to the PDX staff. After a day and a half of this, I was to then hop on a plane to San Francisco to staff a Media Training event for a client. While all of this stuff is useful for the company and good professional experience for me, I needed to find a way that I could bring back more than just photos of smiling faces and a PowerPoint deck. Enter Nick and Cait.

    Nick and Cait are two of our staff members who recently jumped ship from Newburyport to Portland. They’ve been working from the Oregon office for a couple months now, so with their help I created this short doc about the migration process and how it’s affected each of them. Working on this project allowed me to get outside for a while to shoot B Roll around the city and take in some of the sights, all while telling their unique story.

    Breaking the norm of telling a client’s story to tell one of our agency’s own was a nice change of pace. From a Matter perspective, I hope this will help folks realize that moving 2500 miles away from home doesn’t have to be all that intimidating.

  • Swoosh! Employees are back – and we love it!

    Boomerang Employees” are a commonly discussed trend in today’s business environment, and something that’s fully embraced here at Matter, our PR and social media firm. We’ve had several employees – who we love, by the way! – leave for a stint at another agency or an in-house stop, and then return to our team. While we never like to lose good talent, we have found that there is a bright side. Here are a few reasons why a returning employee is a good thing for any agency:

    First, it’s about perspective. Having a better understanding of the many positives about a working environment is never a bad thing. Everything from an organization’s day-to-day efficiency to its long-term vision can be better valued and understood when an employee gets a bit of distance and experiences something different. An agency’s culture, which is too often devalued, may be appreciated better after they spend time in a different professional environment.

    Second, it’s about experience. Often a returning employee has improved his or her skill set by punching-in for a while at a new gig. They may have had a different set of responsibilities, or perhaps had to embrace a new professional discipline as part of their job. (Blogger note: I held key account sales responsibilities for a short while in a corporate gig, and I often remark how valuable that experience was in my growth as PR person, helping to better connect the dots between communications, marketing and sales.) Gaining experience beyond PR provides an opportunity for an agency to deliver an even higher quality of strategic thinking, communications recommendations and execution.

    Third, a returning employee offers the opportunity to hire a tested professional, someone with skills familiar to managers and colleagues. Knowing the professional’s capabilities before he or she left for another gig – in addition to learning what they’ve gained in their time outside – helps when assigning them to client teams and giving them agency-wide responsibilities. Having a solid understanding of their skills eliminates much of the ramp up time at the employee’s start (or return!).

    We’ve also seen another side of the boomerang trend emerge lately: former employees returning in a client capacity. There are many benefits of this happening, including seamless account team management, as both sides of the relationship know how the other operates. There’s also the added push of the agency team wanting to produce great results on the former employee’s behalf, which benefits the client, the agency, and the relationship overall. (It’s ideal when everything thrives!)

    It’s hugely important to stay in touch with departing staff, as you never know when they may swoosh back into your life.

    What did I miss? What are other benefits of boomerang employee?